The Message Tab
Access the Messages tab in your SignUp's Organizer view in one of two ways:
1) Login and choose the Dashboard tab, find your SignUp listed and choose Manage / Messages in the pull-down menu;
2) Login and choose Organize/My Sign-Ups, then click on the Sign-Up.
The Message tab allows you to send messages to your participants. You can select recipients by response status, date scheduled, by spot or individually. Messages always include a direct link to your sign-up sheet.
Once you found the Sign-Up, click on the Sign-Up name or the Manage button just below the Sign-Up name. Then, choose the Message tab as shown below:
After you select the Message tab, you can choose to compose a message or send a thank you note to your participants. The format is the same, but the Send Thank You option has "thank you" in the subject line with the name of your sign-up and "Thank you for making a difference!" in the body of the message, which you can add to or change.
When you select Select Email Recipients, you choose recipients from those listed on this sign-up. You can sort the names by Status, Date Scheduled, and Spot. You also have the option to Add All participants from your list.
If you select Status as the way to sort the recipients, you can choose to sort again by Viewed, Not Viewed, Signed Up, Not Signed Up, or Declined.
Viewed - potential participants who visited the sign-up but did not signup
Not viewed – potential participants who were invited by SignUp.com personal invitation, but have not visited the sign-up
Signed-up – participants who have signed-up for one or more tasks
Declined – potential participants who were invited by SignUp.com personal invitation and clicked on the response “No Thanks”
If you select Date Scheduled, you can choose from the dates that participants have signed up for and only send the message to participants signed up on those dates.
If you select Spot, you can choose from the available spot titles and only send emails to participants signed up for those spots.
After you select the recipients for your message, select Save List and return to the previous page.
Customize and send your message. You can also add links to maps, surveys, documents or websites in the Message body.
SignUp.com will send your message within 15 minutes and will automatically include sign-up links to your sign-up.
NOTE: To send messages, thank you notes, or invitations to participants across *multiple* Sign-ups or Group Pages, please choose Advanced Messaging from the My Tools Menu.