Follow

Can I sync my SignUps to a Google Calendar or to my electronic Calendar? (for Organizers)

SignUp.com offers two subscription options (.ics) for Organizers to sync individual SignUps to an electronic calendar or to sync ALL SignUps posted on a Group Page to an embedded Calendar on a website or blog. (If instead you're a Participant wanting to sync your own assignments to your personal electronic calendar, please click here for instructions.)

Calendar Syncing for individual SignUps:

Organizers may use a calendar subscription URL code (.ics syncing code) to:

  • sync participant assignments to your personal electronic calendar, and/or
  • sync the entire SignUp to an embedded Calendar on a website or blog.

First, navigate to the Calendar Subscriptions page in the Settings tab of your SignUp's Organizer view. (To open your SignUp's Organizer view, login at SignUp.com and find your SignUp in the Organize tab, click the SignUp title & then choose the Settings tab.)

Next, chose your calendar subscription type:

Personal Calendar: This calendar subscription is synced to your personal e-calendar so you can quickly see who has signed up for each Spot so you know who to expect when. You have the option to choose whether you want the Participant's contact information (email and phone) to show in each calendar entry as well as the Participant's name. (See below: Check "Show Participant Contact Information" to activate this option.)

Published Calendar: This calendar subscription is synced to a calendar embedded on your website (typically a free Google calendar -learn more here). Participants choose the date they want to pitch-in on the embedded calendar then click a SignUp link to preview activity details and choose their Spots. You have the option to display Participant names of people already signed up for others to see. (See below: Check "Include Participants in Spots" to activate this option.)

 

Finally, once your options are chosen and saved, your custom calendar subscription URL Code will be displayed. Copy the subscription URL code you want to use and follow the instructions at the bottom of this article to sync it with your calendar.

Calendar Syncing for all SignUps on a Group Page:

Organizers may use a calendar subscription code to create a calendar view of all SignUps posted to a Group Page. New SignUps added to the Group Page will automatically be synced the next time that the calendar feed updates (typically within 12 hours). 

To get the calendar subscription code (.ics syncing code) for a Group Page, please send an email to our Customer Success department with the following information. 

To:  support@signup.com

From: Group Page owner's email address (must be from this address to validate your identity)

Subject: Request for Calendar Sync Link for Group Page

Body:

    Please prepare my Group Page calendar sync link using this information:

1. Organizer's Email Address:

2. Group Page Title:

3. Group Page Invitation Link:

4. Type of Sync you want: 

Personal Calendar: This calendar subscription is synced to your personal e-calendar so you can quickly see the names of who has signed up for each Spot across all SignUps so you know who to expect when. Option: Please specify if you also want to show Participant contact information.

Published Calendar: This calendar subscription is synced to a calendar embedded on your website (typically a free Google calendar -learn more here). Participants choose the SignUp title and date they want to pitch-in on the embedded calendar then click a link to preview activity details and choose their Spots. Option: Please specify if you also want to show Participant names of who has already signed up.

5. Your Time Zone (IMPORTANT: Please note if you do NOT observe Daylight Savings Time):

6. What type of Calendar are you Syncing with? (Google, Outlook, other):

The Group Page calendar sync code will be sent to you within one business day and you can then sync it to your calendar following the instructions below.

__________________________________________________________________________

SignUp Calendar Syncing Instructions - common calendar types:

It’s easy to sync your SignUp information to any electronic calendar, on any device. In some applications such as iCal and Outlook 2007+, clicking on the subscription URL will automatically launch the calendar application and the subscription dialog appears. If that is not the case, you need to copy the calendar sync URL code and paste it in the subscription address field of the calendar application. Here are instructions for the most common calendars:

Google Calendar

  1. Open Google Calendar.
  2. On the left side, find "Other calendars" and click the down arrow .
  3. Select Add by URL.
  4. Enter the calendar's address in the field provided.
  5. Click Add calendar. The calendar will appear on the left side under "Other calendars."

Note: It might take up to 24 hours for changes to show in your Google Calendar.

Also see Google’s instructions here

 Apple iCal

  1. Open File, select New Calendar Subscription
  2. Paste the URL you copied from your Teamup Calendar feed, click Subscribe
  3. On the next screen, edit the name, etc. and choose the auto-refresh frequency (from every 5 min. to every week). Click OK.

Also see Apple's instructions here

 iPad / iPhone

For iPhone users, in most cases tapping the iCalendar feed URL will launch the calendar application and the feed subscription dialog appears. If that is not the case, follow these steps:

  1. On the Home screen, tap Settings.
  2. Tap Mail, Contacts, Calendars.
  3. Tap Add Account, then Other.
  4. Choose Add Subscribed Calendar.
  5. Enter the URL of the Calendar you want to subscribe to.
  6. Tap Next to advance.
  7. After you subscribe to Calendar, it appears just like any other calendar on your iPhone or iPad.

 Outlook (with Exchange)

  1. In Outlook, click File > Account Settings > Account Settings.
  2. On the Internet Calendars tab, click New.
  3. Paste the URL you copied from your SignUp, by pressing CTRL+V, and click Add.
  4. In the Folder Name box, type the name of the calendar as you want it to appear in Outlook, and then click OK.

Note: When you start Outlook, it checks Calendar for updates and downloads any changes. If you keep Outlook open, it also periodically checks for and downloads updates. However, Outlook (and many other calendars as well) may not update for up to 48 hours!

Also see Microsoft’s instructions or instructions for Outlook for Mac

Outlook.com

  1. Go to Calendar and click Import
  2. Select Subscribe and paste the URL address you copied from the SignUp, name it, and click Subscribe.

Common Questions

How often with the calendar update?  

This is determined by the publisher of the calendar you are using.  For example, Google will ask our site for updates usually 1 or 2 times a day.

If I add new Spots to a SignUp, with those be updated?

Yes, per the schedule determined by the publisher of the calendar, as stated above.

If I link a new SignUp to the Group Page, will it be synced?

Yes, per the schedule determined by the publisher of the calendar, as stated above.

 

 

 

 

Have more questions? Submit a request
Powered by Zendesk