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Can I sync my SignUps to a Google Calendar or to my electronic Calendar? (for Organizers)

SignUp.com offers two subscription options (.ics) for Organizers to sync individual SignUps to an electronic calendar. (If you wish to sync all SignUps posted on a Group Page, scroll down to see instructions below.

You can either sync participant assignments to your personal electronic calendar or you can sync the entire SignUp to an embeddable Calendar on a website or blog. Syncing instructions are below for each option. (If you're a Participant wanting to sync your own assignments to your personal electronic calendar, please click here.)

To get your custom calendar subscription (.ics syncing code), please log in to SignUp.com and open your SignUp to the Settings tab of your Organizer view. First find your SignUp and click Manage>>Settings from your Dashboard to access the Settings tab, then choose the Calendar Subscriptions option.

Next, you have a couple of choices to make:

Personal Calendar: This calendar subscription is synced to your personal e-calendar so you can quickly see who has signed up for each Spot so you know who to expect when. You have the option to choose whether you want the Participant's contact information (email and phone) to show in each calendar entry as well as the Participant's name. (See below: Check "Show Participant Contact Information" to activate this option.)

Published Calendar: The calendar subscription is synced to a calendar embedded on your website (typically a free Google calendar -learn more here). Participants choose the date they want to pitch-in on the embedded calendar then click a SignUp link to preview activity details and choose their Spots. You have the option to display Participant names of people already signed up for others to see. (See below: Check "Include Participants in Spots" to activate this option.)

 

Once your options are chosen and saved, your custom calendar subscription .ics links will be displayed. Copy the subscription link you want to use and follow the instructions below to sync it with your calendar.

Calendar Syncing for all SignUps on a Group Page:

SignUp now offers the ability to create one calendar sync link for one Group Page that will sync all SignUps on that Group Page. New SignUps added to the Group Page will automatically be synced the next time that the calendar feed updates (typically within 12 hours). 

To get the sync link for a Group Page, please contact our Customer Success department with the following information.

To:  support@signup.com

From: Group Page owner's email address (must be from this address to validate your identity)

Subject: Request for Calendar Sync Link for Group Page

Body:

    Please prepare my Group Page calendar sync link using this information:

1. Email Address of the Organizer account:

2. Group Page Title:

3. Type of Sync:  Chose either Personal Calendar (shows Participant information), or Public Calendar (has the link for participants to sign up)

4. Your Time Zone (also note if you do NOT observe Daylight Savings Time):

5. What type of Calendar are you Syncing with? (Google, Outlook, other):

SignUp Calendar Syncing Instructions - common calendar types:

It’s easy to sync your SignUp information to any electronic calendar, on any device. In some applications such as iCal and Outlook 2007+, clicking on the subscription URL will automatically launch the calendar application and the subscription dialog appears. If that is not the case, you need to copy the calendar sync URL and paste it in the subscription address field of the calendar application. Here are instructions for the most common calendars:

Google Calendar

  1. Open Google Calendar.
  2. On the left side, find "Other calendars" and click the down arrow .
  3. Select Add by URL.
  4. Enter the calendar's address in the field provided.
  5. Click Add calendar. The calendar will appear on the left side under "Other calendars."

Note: It might take up to 24 hours for changes to show in your Google Calendar.

Also see Google’s instructions here

 Apple iCal

  1. Open File, select New Calendar Subscription
  2. Paste the URL you copied from your Teamup Calendar feed, click Subscribe
  3. On the next screen, edit the name, etc. and choose the auto-refresh frequency (from every 5 min. to every week). Click OK.

Also see Apple's instructions here

 iPad / iPhone

For iPhone users, in most cases tapping the iCalendar feed URL will launch the calendar application and the feed subscription dialog appears. If that is not the case, follow these steps:

  1. On the Home screen, tap Settings.
  2. Tap Mail, Contacts, Calendars.
  3. Tap Add Account, then Other.
  4. Choose Add Subscribed Calendar.
  5. Enter the URL of the Calendar you want to subscribe to.
  6. Tap Next to advance.
  7. After you subscribe to Calendar, it appears just like any other calendar on your iPhone or iPad.

 Outlook (with Exchange)

  1. In Outlook, click File > Account Settings > Account Settings.
  2. On the Internet Calendars tab, click New.
  3. Paste the URL you copied from your SignUp, by pressing CTRL+V, and click Add.
  4. In the Folder Name box, type the name of the calendar as you want it to appear in Outlook, and then click OK.

Note: When you start Outlook, it checks Calendar for updates and downloads any changes. If you keep Outlook open, it also periodically checks for and downloads updates. However, Outlook (and many other calendars as well) may not update for up to 48 hours!

Also see Microsoft’s instructions or instructions for Outlook for Mac

Outlook.com

  1. Go to Calendar and click Import
  2. Select Subscribe and paste the URL address you copied from the SignUp, name it, and click Subscribe.

Common Questions

How often with the calendar update?  

This is determined by the publisher of the calendar you are using.  For example, Google will ask our site for updates usually 1 or 2 times a day.

If I add new Spots to a SignUp, with those be updated?

Yes, per the schedule determined by the publisher of the calendar, as stated above.

If I link a new SignUp to the Group Page, will it be synced?

Yes, per the schedule determined by the publisher of the calendar, as stated above.

 

 

 

 

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