It's now easier than ever to add Zoom and online meetings links, maps and other resource links (documents, forms, training videos, content websites, or surveys) right in your SignUp. Links will automatically be included in all confirmation and reminder messages sent to Participants -- 'activated' and ready to click. Easy!
SignUp.com does NOT attach the actual document to Participant notifications because we are a bulk email sender, and attachments to bulk-sender-messages can trigger spam filters.
There are several options:
1. Adding Online Meeting & Map Links (same for everyone)
2. Adding Resource Links (Documents, Videos, Surveys, etc.) & Unique Online Meeting Links
3. Adding Additional Information & Links to ALL Reminder Messages
4. Sending Meeting or Resource Links to Participants from Multiple SignUps or a Group Page
1. Adding Online Meeting & Map Links (same for everyone)
When adding a Zoom or online meeting link, or a map link that is the SAME for all Participants, please add it in the Location field, in the Details tab of your SignUp's Organizer view. Click the blue button at the bottom of the screen to save your meeting link.
2. Adding Resource Links (Documents, Videos, Surveys, etc.) & Unique Online Meeting Links
When adding Resource or Online Meeting links that are specific to the Participant(s) signed up for an assignment Spot, add them in the Extra Details section of the Spot information.
First, copy the URL to your resource, document, or online meeting
Be sure to include the full address starting with 'http://. NOTE: When linking documents, if you don't already have a destination URL (like a YouTube video link or a webpage), please first store your content in any cloud storage platform such as Dropbox or Google Drive and then copy the Share link.
Next, paste the URL link in the specific assignment Spot(s)/Extra Details field of the Add a Spot screen.
When you're adding a NEW Spot to your SignUp, add links in Step 3: Add extra details.
If editing your already planned SignUp, go to the Spots tab of your SignUp's Organizer view, find the Spot you want to add the resource or meeting link to, click edit in the 3-dot (...) pull-down menu. On the next screen, add the resource link in Step 3: Add extra details and press Save at the bottom of the page.
3. Adding Additional Information & Links to ALL Reminder Messages
You may also add specific links or information to all Participant reminders sent within a single SignUp. Do so in the Email Preferences screen of the SignUp's Settings tab. Please see: How do I change my SignUp's Organizer Email Preferences?
4. Sending Meeting or Resource Links to Participants from Multiple SignUps or a Group Page
To send a message with document links to ALL Participants from multiple SignUps at once, or to ALL Participants on all SignUps posted to your Group Page(s), please choose Advanced Messaging from the My Tools Menu and send a custom message and paste in your resource or meeting link.