It’s now simpler than ever to include online meeting links, maps, and other resource links—such as documents, forms, training videos, content websites, or surveys—directly in your SignUp. These shareable links are automatically included in all confirmation and reminder messages sent to participants, making them instantly accessible with just one click. Easy!
🚫 Why No Attachments?
SignUp doesn’t support direct attachments because, as a bulk email sender, attachments can trigger spam filters and block your entire message. Instead, we recommend hosting your document on a free cloud storage service like Dropbox, Box, or Google Drive—they’re free, secure, and simple to use!
Ways to Share Links in Your SignUp:
1. Adding Online Meeting & Map Links (same for everyone)
2. Adding Resource Links (documents, videos, surveys, etc.) & unique online meeting links
3. Including Additional Information & Links in All Reminder Messages
4. Sending Meeting or Resource Links to Participants from Multiple SignUps or a Group Page
Choose the best option for your needs and keep your participants informed with ease!
1. Adding Online Meeting & Map Links (same for everyone)
When adding a Zoom or online meeting link, or a map link that is the SAME for all Participants, please add it in the Location field, in the Details tab of your SignUp's Organizer view. Click the blue button at the bottom of the screen to save your meeting link.
2. Adding Resource Links (Documents, Videos, Surveys, etc.) & Unique Online Meeting Links
When adding Resource or Online Meeting links that are specific to the Participant(s) signed up for an assignment Spot, add them in the Extra Details section of the Spot information.
First, copy the URL to your resource, document, or online meeting
Be sure to include the full address starting with 'http://. NOTE: When linking documents, if you don't already have a destination URL (like a YouTube video link or a webpage), please first store your content in any cloud storage platform such as Dropbox or Google Drive and then copy the Share link.
Next, paste the URL link in the specific assignment Spot(s)/Extra Details field of the Add a Spot screen.
When you're adding a NEW Spot to your SignUp, add links in Step 3: Add extra details.
If editing your already planned SignUp, go to the Spots tab of your SignUp's Organizer view, find the Spot you want to add the resource or meeting link to, click edit in the 3-dot (...) pull-down menu. On the next screen, add the resource link in Step 3: Add extra details and press Save at the bottom of the page.
3. Including Additional Information & Links to ALL Reminder Messages
You may also add specific links or information to all Participant reminders sent within a single SignUp. Do so in the Email Preferences screen of the SignUp's Settings tab. Please see: How do I change my SignUp's Organizer Email Preferences?
4. Sending Meeting or Resource Links to Participants from Multiple SignUps or a Group Page
To send a message with document links to ALL Participants from multiple SignUps at once, or to ALL Participants on all SignUps posted to your Group Page(s), please choose Advanced Messaging from the My Tools Menu and send a custom message and paste in your resource or meeting link.
See Also:
How do I change my SignUp's Organizer Email Preferences?