At SignUp, we offer two simple ways to recruit and invite participants to join your activity:
-
Private Invitation: Manually enter email addresses or import them into a Contact List, and SignUp will send each person a personalized invitation with a unique SignUp link tied to their email address.
- Shareable SignUp Link or Button: Share your SignUp invitation link anywhere—via email, a group list (listserv), a newsletter, social media, or a website/blog. You can also use our pre-coded HTML SignUp button for easy embedding. Additionally, you can send your Shareable link via Remind, or other group texting service, to reach participants.
Watch this quick video to explore your invitation options, and refer to the screenshots below for step-by-step guidance.
Note: Some screens in this video may differ in color or layout due to recent design updates, but functionality remains the same.
If you are in the process of creating a new SignUp, the Invite invitation options are shown at the end of the Planning Wizard. If you have already created a SignUp, start by going to the Invite tab of your SignUp's Organizer view. (Login and in the My SignUps menu on your Dashboard, click the SignUp Title to open your Organizer view).
Invite tab
The Invite tab includes several options for inviting your Participants and look like this:
Private Invitation
Private Invitation
To send private invitations linked to each participant’s email address, select Send an email through SignUp.
- Enter email addresses individually in the "To" box or copy/paste them from another source, such as a spreadsheet (up to 150 at a time) and then press the blue Send Invitations button.
- IMPORTANT: Do not send private invitations to email groups or listservs (e.g., GoogleGroups).
- You can also invite participants from any previous SignUp you've organized using the Add From Previous SignUp option or from a saved Contact List.
- Any size group (even those exceeding 150) will be added automatically.
- If someone appears in multiple imported lists, they will receive only one invitation.
- For help importing contacts, see: How Do I Import Emails or Create Contact Lists?
✔ Personal invitations must be sent from a large screen device (computer or tablet) and are not available on mobile devices.
Note: Reinviting People:
To resend invitations to previously invited Participants, use the Re-Send Invitations button.
- Click the button to send a new invitation to everyone listed on the Participants tab.
- To invite specific individuals, enter their email addresses in the "To" box above.
Inviting with a Shareable Link
You can paste a Shareable invitation link into your emails, newsletters, or web pages. Simply check the Get a shareable link box (desktop) or Copy Shareable Link. Cut and paste the link and suggested invitation text.
Inviting with Social Media
You can use social media to invite your potential Participants. Either click the Facebook, X, and Pinterest icons to pre-populate your social feed, or copy/paste the sentence provided.
Put a button a website (this option is only on desktop)
SignUp provides a snippet of HTML code that can be used to embed a button linking to your SignUp directly on your website or blog.
Shareable Invitation Link on Mobile
When accessing your SignUp from a mobile device, click the SignUp Name on your List of My SignUps (Upcoming). Then, click the Share option.
The options available for sending the shareable invitation link on mobile devices are:
Share via Email - Will take you to the email set up on your mobile device.
Copy Shareable Link - Copies the Shareable Link, so you can paste it where you want.
Share via Text - Will take you to your texting option and allow you to send it to one or more people.
Share on Facebook and Share on Twitter - Will access the appropriate app (if loaded on your phone) and allow you to post your Shareable Invitation Link.
Share on Remind - You must be signed into your Remind account on your mobile device to use this option.
May I mix it up?
You bet! Please use any or all of the SignUp and recruiting methods that work best for your group. We find the more ways you give Participants access, the more that signup!
BONUS: Use a QR Code: You can also invite potential Participants with a QR code that can be printed or posted where people gather. Learn more here: How to Get a QR Code for my SignUp or Group Page
NOTE: To send invitations to multiple SignUp at once or to participants on all SignUps posted to your Group Pages, please choose Advanced Messaging from the My Tools Menu.
Also See:
How do I invite people to sign up on my Group Page?
Can I send an Invitation to Multiple SignUps or to participants invited to Group Page SignUps?