We make it easy to invite Participants to your activities. This short video will review your options, or scroll down to see the overview with screenshots below.
Note: Some screens in this video may differ in color and layout due to recent design updates; fresh screenshots below.
The Invite Tab
Start by going to the Invite tab of your SignUp's Organizer view. (Login and in the My SignUps menu on your Dashboard, click the SignUp Title to open your Organizer view).
If you are using a mobile device, you will click on the SignUp Title under My SignUps, then choose Share:
The Invite tab and Share give you several options for inviting Participants including a direct email invitation through SignUp, providing a shareable link to post in your own communication platform, inviting people via Social Media (Facebook, X or Pinterest), embedding a button on a website, or directly via Remind (group text program typically used by educators). Additionally, if you're on a smartphone, you can send a text invitation to anyone on your Contact list.
You can choose one option or all of the options.
Inviting with Email
If you would like to use email to send your invitations, check the box labeled Send an email through SignUp (desktop), Share via Email (mobile)
You can enter email addresses for your Participants, choose a list from a previous SignUp, or choose a Contact List, if you have created one. When entering a list manually, you are limited to batches of 50. You can send multiple batches, but each is limited to 50 email addresses. For large lists, we recommend using the Shareable link below.
Caution: Do NOT send a personal invitation to group email addresses or list-serves, use a Shareable link instead.
At the bottom of the screen, you can choose to resend invitations to those previously invited. If you want to send to a small group, you can enter the email addresses in the box. If you leave the box empty, invitations will be sent to everyone listed on your Participants tab.
Inviting with a Shareable Link
You can paste a Shareable invitation link into your emails, newsletters, or web pages. Simply check the Get a shareable link box (desktop) or Copy Shareable Link. Cut and paste the link and suggested invitation text.
Inviting with Social Media
You can use social media to invite your potential Participants. Either click the Facebook, X, and Pinterest icons to pre-populate your social feed, or copy/paste the sentence provided.
Put a button a website (this option is only on desktop)
SignUp provides a snippet of HTML code that can be used to embed a button linking to your SignUp directly on your website or blog.
NOTE: To send invitations to MULTIPLE SignUps at once or to Participants on all SignUps posted to your Group Pages, please choose Advanced Messaging from the My Tools menu at the top of the site when you login.
BONUS Invitation opportunity: You can also invite potential participants with a QR code. See this help article on getting the QR Code: Can I Get a QR Code for my SignUp or Group Page? You can email the QR code, or print and post it where participants gather.