We make it easy to invite Participants to your activities. Watch this quick video to explore your invitation options, and refer to the screenshots below for step-by-step guidance.
Note: Some screens in this video may differ in color or layout due to recent design updates, but functionality remains the same.
The Invite Tab
Start by going to the Invite tab of your SignUp's Organizer view. (Login and in the My SignUps menu on your Dashboard, click the SignUp Title to open your Organizer view).
If you are using a mobile device, you will click on the SignUp Title under My SignUps, then choose Share:
The Invite tab and Share give you several options for inviting Participants including a direct email invitation through SignUp, providing a shareable link to post in your own communication platform, inviting people via Social Media (Facebook, X or Pinterest), embedding a button on a website, or directly via Remind (group text program typically used by educators). Additionally, if you're on a smartphone, you can send a text invitation to anyone on your Contact list.
You can choose one option or all of the options.
Inviting with Email
To send private invitations linked to each participant’s email address via a computer or tablet, select Send an email through SignUp while using a large screen device (computer or tablet).
To send the Shareable Invitation link via email, use your mobile device and select Share via email.
- Enter email addresses individually in the "To" box or copy/paste them from another source, such as a spreadsheet (up to 150 at a time) then click the Send Invitations button at the bottom of the screen.
- IMPORTANT: Do not send private invitations to email groups or listservs (e.g., Google Groups).
- It's easy to invite participants from any previous SignUp you've organized using the Add From Previous SignUp option or from a saved Contact List.
- Any size group (even those exceeding 150) will be added automatically.
- If someone appears in multiple imported lists, they will receive only one invitation.
- For help importing contacts, see: How Do I Import Emails or Create Contact Lists?
Important Note: Reinviting People:
To resend invitations to previously invited Participants, use the Re-Send Invitations button.
- Click the button to send a new invitation to everyone listed on the Participants tab.
- To invite specific individuals, enter their email addresses in the "To" box above and then click Re-Send Invitations
Inviting with a Shareable Link
You can paste a Shareable invitation link into your emails, newsletters, or web pages. Simply check the Get a shareable link box (desktop) or Copy Shareable Link. Cut and paste the link and suggested invitation text.
Inviting with Social Media
You can use social media to invite your potential Participants. Either click the Facebook, X, and Pinterest icons to pre-populate your social feed, or copy/paste the sentence provided.
Put a button a website (this option is only on desktop)
SignUp provides a snippet of HTML code that can be used to embed a button linking to your SignUp directly on your website or blog.
BONUS: Use a QR Code: You can also invite potential Participants with a QR code that can be printed or posted where participants gather. Learn more here: How to Get a QR Code for my SignUp or Group Page
Also See:
How do I invite people to sign up on my Group Page?
Can I send an Invitation to Multiple SignUps or to participants invited to Group Page SignUps?