SignUp simplifies planning sequential shifts for events, auditions, conferences, interviews, and office hours.
Planning parent-teacher conferences? Click here for a quick video tour with specific tips.
For all other activities, please watch this short video to learn how to add multiple shifts, or scroll down for screenshots and more details.
Note: Some screens in this video may differ in color and layout due to recent design updates; the functionality remains the same.
Getting Started :
Start by going to the Spots tab of your SignUp's Organizer view, then, click the orange +Create new Spot button.
- Creating a New SignUp: You will be prompted to do this in the second step of the Planning Wizard.
- Editing an Existing SignUp: Access your Organizer view from your Dashboard by going to the My SignUps area and clicking on the SignUp Title. Then, click on the first planned day you want to add shifts to, or click Create a New Spot, if adding shifts to a new day.
Add A Spot
On the Add a Spot page, complete this section as if you would be telling someone what you need when you are speaking to them. Each light blue entry field captures your Spot information.
1: What do you want people to sign up for?
In this first step, plan your first shift - entering the number of participants you want to sign up for this shift or appointment. Give the Spot a title, then click the orange Add Shifts button.
Examples:
- 1 person to attend Office Hours
- 1 person to Audition
- 1 person to Sing Karaoke
- 3 people be Welcome Desk Volunteers
- 6 people be Ushers
- 3 people to staff the Clean Up Crew
When the Adding Shifts window opens, use the pull-down menus to first choose the day's start time and end time, then the shift length and if you want a break time in between shifts. In this example below we are creating 6, 2-hour shifts from 8am to 8pm.
The lower part of the screen will automatically show the shifts that will be created. Edit your entries until you are satisfied with the results. The black x will delete any single shift in the series (for example if you want a lunch break). Click Apply when you are ready to continue.
Continue adding Spots or shifts as many times as you need for any batch of shifts that share the same Extra Details (you will enter Extra Details in step 3).
2: What day(s) does this Spot happen?
You can pick individual date(s) on calendar, or use the repeating schedule option to add shifts in a daily, weekly or monthly pattern.
3: Add Extra Details (optional)
This is a place to add anything important about your SignUp or about these Shifts and is helpful for several reasons:
- Extra Details display when Participants choose their Spot(s).
- This information is automatically included in all confirmation and reminder emails.
- You can add important links to documents, maps or videos (files from Dropbox, Google Drive, YouTube, Google maps, websites, etc.).
Use this space to add information such as:
- qualifications about who can sign up - age, physical, certification or membership requirements
- links to important details - maps, orientation materials, training videos, etc.
- location - map links
- additional contact details - Site contacts, emergency phone numbers (Organizer name, phone and email are automatically posted on the SignUp)
- anything you want participants to know - parking instructions, dress code, food allergy information
Click the blue Save button at the bottom of the screen to add these new shifts your SignUp.