SignUp makes it easy to schedule sequential shifts for events, auditions, conferences, interviews, office hours, and more.
Planning parent-teacher conferences?
Check out this quick video tour for step-by-step guidance tailored just for you.
For all other activities:
Start by following the steps in this video tutorial to set up your SignUp. Once you reach Step 2 of the Planning Wizard (Add Spots), come back to this article—we’ll guide you through adding shifts in detail below.
Already have a SignUp?
Go to the Spots tab in your SignUp’s Organizer view to begin. (Access the Organizer view by navigating to My SignUps in your Dashboard and clicking the Title of your SignUp.) Then, click the orange + Create New Spot button to get started.
Adding Shifts
On the Add a Spot page, complete this section as if you would be telling someone what you need when you are speaking to them.
1: What do you want people to sign up for?
In this first step, plan your first shift - entering the number of participants you want to sign up for this shift or appointment and give the Spot a title, then click the orange Add Shifts button.
Examples:
- 3 people to staff the Clean Up Crew
- 1 person to attend Office Hours
- 1 person to Audition
- 1 person to Sing Karaoke
- 3 people to be a Welcome Desk Volunteer
- 6 people to Usher
When the Adding Shifts window opens, use the pull-down menus to first choose the day's start time and end time, then the shift length and if you want a break time in between shifts. In this example below we are creating 6, 2-hour shifts from 8am to 8pm.
The lower part of the screen will automatically show the shifts that will be created. Edit your entries until you are satisfied with the results. The black x will delete any single shift in the series (for example if you want a lunch break). Click Apply when you are ready to continue.
Continue adding Spots or shifts as many times as you need for any batch of shifts that share the same Extra Details (you will enter Extra Details in step 3).
2: What day(s) does this Spot happen?
You can pick individual date(s) using the calendar, or use the repeating schedule option to add shifts in a daily, weekly or monthly pattern.
3: Add Extra Details (optional)
This is a place to add anything important about your SignUp or about these Shifts and is helpful for several reasons:
- Extra Details display when Participants choose their Spot(s).
- This information is automatically included in all confirmation and reminder emails.
- You can add important links to documents, maps or videos (files from Dropbox, Google Drive, YouTube, Google maps, websites, etc.).
Use this space to add information such as:
- qualifications about who can sign up - age, physical, certification or membership requirements
- links to important details - maps, orientation materials, training videos, etc.
- location - map links
- additional contact details - Site contacts, emergency phone numbers (Organizer name, phone and email are automatically posted on the SignUp)
- anything you want participants to know - parking instructions, dress code, food allergy information
Click the blue Save button at the bottom of the screen to add these new shifts your SignUp.
See also:
How to Plan Parent-Teacher Conferences
How to Plan a Prayer Circle or Prayer Chain
How do I configure Large Events (Carnivals, Festivals, Races, etc.)?