There are two different SignUp sheets that are typical for Watch D.O.G.S. groups - the first is the Watch D.O.G.S. Volunteer Interest Form and the second is the Watch D.O.G.S. Master Calendar.
Watch D.O.G.S. Volunteer Interest Form
The Volunteer Interest form a is a special No Date SignUp used for capturing interest in Watch D.O.G.S. but not actually signing up dads for their shifts. The link to this SignUp can be posted in school newsletters, flyers and in social media. Consider posting two SignUp items on your SignUp sheet:
ToDo: New Watch DOGS, Yes, I am interested - (no times listed, unlimited number may sign up)
ToDo: Returning Watch DOGS - welcome back! (no times listed, unlimited number may sign up)
Once dads sign up, use the Message button to share next-step details (such as completing the background paperwork or attending an orientation meeting) and Export the data to get a roster of interested dads.
Watch D.O.G.S.Master Calendar
The Master Calendar is the SignUp where each dad chooses his day to help at school.
Step 2 of the Planning Wizard is to Add your Spots. There are three elements to creating your spot.
First, you'll add a Spot called Watch DOG of the Day (or similar). Set the limit to 1 or 2, depending on how many Watch D.O.G.S. you allow each day; and, set the start and end time.
Next you will define when the spot will happen. Most will want to choose a Repeating Schedule on M-F each week during the school year.
Note: For days when school is not in service, you will go back and remove those dates choosing to change "Just this Spot", not the series of spots.
You may add instructions or information for your Dads. The information in Extra Details will show when they sign up and will be included on their confirmation and reminder emails.
Last, you will invite your dads to sign up. This help article explains invitation options, including pasting a URL link in your own email blast or newsletter. You can also invite dads from your Volunteer Interest Form or an approved Contact List. How do I invite potential volunteers or participants?
Here is a participant view of the annual SignUp:
SignUp.com will send automated confirmation messages when dads sign up and reminders to dads two days before their commitment. You can change the frequency in your Settings tab under Email Preferences.
You may wish to just schedule one term at a time - not only does this avoid a lot of switching around later (people really do not know their schedules months in advance) , it will keep the site running fast for dads with older, slower computers.Have you received your free Premium upgrade for Top DOGS yet? It will allow you to collect t-shirt size and other information from dads when they sign up (e.g. child's name, teacher's name). Let us know and we will upgrade your account.