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How do I set up a Potluck or Party?

When it’s your turn to plan the party,  potluck, reunion or community gathering, don't stress about food and drink - SignUp.com makes it easy! We simplify any size gathering from 5 to 500, to 5,000+. This short video will show you how:

 

Getting Started

  • To begin the Planning Wizard, click on  from your Dashboard.
  • On the first screen of the Planning Wizard, select Potluck or Party as the SignUp kind. Complete the basic details and click Next at the bottom of the screen.
  • Screen two of the Planning Wizard prompts you to Add New Spots by clicking, the +Create New Spot Button:

Add a Spot

Complete this section as if you would be telling someone what you need when you are speaking to them. We think you'll find it easy to answer the questions and proceed with adding all your Spot details. Give it a try now!

If you prefer more guidance, below is detailed information about each step you'll see in the Add a Spot window.

Step 1: What do you want people to sign up for?

  • Specify how many people you need to bring each item and when you need it.  In this case, we're asking 8 people to bring a Main Dish at 11:30 am.

  •  makes it easy to add more Spots to this day that will share the same extra details (added in step 3 - like a map link, food allergy information or parking instructions).

    NOTE: If Spots have different extra details, complete steps 2 and 3 for this Spot and click Save at the bottom of the page before adding a new Spot.

Don't forget to add items to your SignUp like paper products, drinks, ice, decorations, and extra chairs. Also add To-Do spots for people to help setup and cleanup, too!

Step 2: What day(s) does this Spot happen?

  • Select the date of your event (or multiple dates) by clicking on the calendar - a date will turn green when the Spots are added.

  • Set up a recurring pattern for festivities that occur weekly or monthly by selecting the second option below.

The text below the calendar will show you a summary of how many total Spots and days you are adding to the SignUp so you can make adjustments if needed.

3: Add Extra Details (optional)

This is a place to add anything important about your event or about these Spots and is helpful for several reasons:

  • Extra details display when participants choose their Spot(s) - consider adding things like food allergy information, where to park, or dress code
  • This information is included in all automatic confirmation and reminder emails
  • You can add important links to documents, maps or videos stored in 'the cloud' - files from Dropbox, Google Drive, YouTube, Google maps, or your website.

Click Save at the bottom of the screen to add this Spot or batch of Spots to your SignUp.

You can then view your list of Spots:

 

Want to add more Spots? Clicking the Add a Spot button again and answer the prompts. Once you get started, it will be quick to proceed through the steps.

Happy with all your Spots? Click Next to finalize your SignUp by choosing a creative background theme then invite people to sign up or make manual assignments for them.

TIP: Double check your Potluck SignUp. Did you include these items?

Appetizer
Main dish (with meat)
Main dish (vegetarian)
Green salad
Fruit Salad
Pasta Salad
Vegetable side dish
Breads and rolls
Dessert
Plates, cups and napkins
Utensils and serving pieces
Table cloths
Table decorations
Pitchers for water
Soda or juice beverages
Adult beverages (beer and wine)
Extra folding tables and chairs
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