If you already have paper SignUp sheets or want to give people specific assignments, SignUp makes it easy! You may even make assignments for people without email addresses.
Adding Manual Assignments on a Computer (Scroll for smartphone instructions)
1. Open the Spots tab of your SignUp's Organizer view.
Login and find the My SignUps menu of your Dashboard or Organize tab then click the SignUp Title to open the Organizer view. On the next screen, select the Spots tab.
2. Select the assignment date.
Click on the down arrow to open the date to reveal all the Spots for that date.
3. Find the Spot (job, shift, meeting, item) to assign.
Select the Spot you want to make the first assignment for and click on the three dots (...) on the right to reveal the drop-down menu and select Assign.
4. Make Assignment.
A. Add a new Participant or a Participant active on this SignUp
Click the entry field in the far right to reveal the pull-down menu. Select Add a New Participant or choose a person already on your Participant list. You can also search by typing a person's name in the entry field.
NOTE:
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- If you see this message, "The participant already exists for this SignUp - cannot be added again", please select the Participant from the pull-down menu instead of adding them manually.
- If you're making assignment for people sharing email addresses, please see: Making Manual Assignments for Participants Sharing an Email Address
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B. Add a Participant from a Contact List
Use the Assign From pull-down menu to access the Contact Lists you have previously created.
Note: If you want to assign Participants from a prior SignUp, import your Participant list into a Contact list first - it's easy. See: How Do I Import Emails or Create Contact Lists?
IMPORTANT:
- Participants with email addresses will automatically receive an Assignment Notification message and Reminder messages from mail@SignUp.com.
- Participant without email addresses will not receive any notifications. Instead. you will be notified of people without email addresses on the "Reminders Sent" email you receive so you can contact them directly.
- Assignment Notifications are batched to send every 30 minutes, so participants receiving more than one assignment will only get one notice with all their new assignments listed.
- To disable automatic Assignment Notifications, please change your Organizer email preferences in the Settings tab. Set the option “Notify participants when spots are changed” to NO. How do I change my SignUp's Organizer Email Preferences?
- If you're making assignment for people sharing email addresses, please see: Making Manual Assignments for Participants Sharing an Email Address
Adding Manual Assignments on a Mobile Device
Working in the Spots tab of the SignUp's Organizer view:
1. Select the date where you wish to make the assignment.
2. Find the Spot (job, shift, meeting, item) to assign.
3. Click + Assign Participant
4. Search for and choose the Participant to Assign or Add a New Participant
Please also see:
Can I add all my manual assignments for volunteers and not have them notified until I am done?
Making Manual Assignments for Participants Sharing an Email Address