SignUp.com stores your Participant information in two places:
Participant List (automatic for each SignUp)
Participant Lists are automatically created in the SignUp's Participant tab. They updated within each individual SignUp.
Participants can be to a SignUp's Participant tab in one of four ways:
- An Organizer sends a direct Personal Invitation from the SignUp to the Participant's email address
- If a person uses the Shareable Invitation link to access the SignUp (even if they don't choose to sign up).
- An Organizer adds a manual assignment for a Participant.
- The SignUp Organizer is automatically added during the SignUp's planning steps.
Accessing a Participant List:
- The Primary and Assistant Organizers of the SignUp have access to this list in the Participants Tab of the SignUp's Organizer view.
- The full Participant list (Roster) can be printed or downloaded from the Reports tab of the SignUp.
- A change to Participant information in the Participant List contact record is updated everywhere else the email address is referenced (other SignUp Participant lists and Contact lists).
Contact List Creation (optional)
Contact Lists are stored in each individual Organizer's account and are helpful for categorizing Participants by certification, class, interests, availability or other attributes.
The owner of the account can create or access the Contact List in the My Tools Tab of the menu (from a large-screen device).
There is NO automatic update of Contact Lists, with one exception:
If the organizer updates the Participant Name/Email or Phone in a SignUp and the Organizer has that Participant listed on a Contact list on their account, the Contact will be updated also.
Typically, the Contact List is updated list manually by the Organizer or by using the Import option.
- Contacts can be imported by the registered account holder from previous SignUps, digital files, and common applications such as Gmail.
- Contact Lists are NOT shared by Assistant Organizers.
- A change to participant information in the Contact List record is updated in the Participant lists of all the SignUps where the email address is stored.
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Please also see:
I know I have a past a Participant list and now can't find my SignUps – where should I look?
How do I invite Participants to my SignUp from a previous SignUp or Contact List?
How Do I Import Emails or Create Contact Lists?
Can I run Reports Across Multiple SignUps or for All My SignUps?