Using school-wide

So, you have decided to use at your school. Wonderful! Any teacher, room parent, coordinator or committee chair can quickly sign up for their FREE Organizer account and start planning activity SignUps immediately.

As part of our mission to help boost parent participation at school, we also offer a discounted Campus Plan for K-12 Schools giving Premium planning power and reporting to teachers, staff and parent leaders. Compare plans and pricing here 

Planning to Boost Parent Involvement

In most schools, we have found that parents tend to pitch in in three different areas: their child’s classroom, a school committee, and large events and fundraisers.

Many organizers ask us whether they should put all of their school needs on one centralized Activity calendar. We do not recommend this unless you have a very, very small school with limited needs. Parents will volunteer for things that interest them or that their kids are involved in, and it’s important to funnel them to the most relevant opportunities quickly. For most schools, we see these types of needs:


Classroom Volunteering

For classroom needs, we recommend the teacher or room parent create specific activity SignUps  for the needs for their classroom – such as classroom readers, party helpers and parent-teacher conferences. Parents can be invited to individual SignUps or the teacher can create a custom Class Group Page and post all the SignUps in one place. (see example below).

Teacher Group Page

Teachers, you can also plan your parent-teacher conferences quickly and easily on Please see:

How do I setup Parent-Teacher Conferences in

For shared duties like planning the 3rd grade recess supervisor SignUp, one room parent can setup the calendar for all the grade’s parents. Parents can be invited individually, via the teachers’ newsletter or website, or you may create a Group Page listing all the 3rd grade opportunities in one place.


We have found that many schools ask for parents to choose a committee for the school year. It can be to volunteer in the Lunchroom, Science Lab, Library, Art Room, etc. Simply set up a Committee Picker SignUp Sheet / Volunteer Interest Form during the summer months or at the very beginning of the school year and post the SignUp link on your website and school newsletter.


If you use a Committee Picker/Volunteer Interest SignUp Sheet, each Committee Chair can then create their specific activity SignUps when the time comes and send Personal SignUp Invitations to each parent who signed up for their committee.

If you do not have parents pick committees ahead of time, you may customize a School Group Page listing all the school-wide activities parents can sign up for. Please see the following examples:

PTO Group Page

School-wide Events:

To recruit parents to participate in individual events -- such as carnivals, field-days, Teacher Appreciation Potlucks, and book fairs – we make it easy to post SignUp invitation links in a newsletter, flyer, Facebook, or other school-wide communication.

If you have more than 400-500 volunteers who will be helping with a single event (e.g. a large carnival), consider customizing an event Group Page like this one:

FallCarnivalGroupPage is for EVERYTHING you organize at school...

Booster clubs, concession stands, team snacks, tournaments, swim meets, Scout campouts, Sunday School, meals circles, charity walkathons and more!

Learn More about Special Campus Plan for K-12 Schools >

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