Using SignUp School-Wide

Simplify Parent & Volunteer Participation with SignUp

Thanks for choosing SignUp to streamline participation at your school! We're here to help you boost parent and volunteer engagement, improve communication, and save time. Whether you're a teacher, room parent, staff member, or committee chair, you can easily create a FREE Organizer account and start planning activities and events in minutes. Learn how to create your first SignUp here.

Unlock Premium Features with the Campus Plan

To enhance parent participation, we’re excited to offer our discounted Campus Plan for K-12 Schools and School/Parent Groups. This plan gives all campus leaders and teachers access to premium features, including:

• Adding Assistant Organizers to manage activities
• Posting SignUps to school-wide Group Pages
• Tracking volunteer participation and hours across the campus

Compare Plans and upgrade: click here

__________________________________________________________

How to Plan for Maximum Parent Involvement

At most schools, parents tend to volunteer in three key areas:

1. Their child’s classroom
2. A school committee
3. Large school-wide events & fundraisers

Should You Combine All Volunteer Needs Into One SignUp?

Not necessarily! Unless your school is very small, it’s best to create separate SignUps for different activities. Parents are most likely to volunteer for opportunities that interest them or involve their child, so directing them to the most relevant SignUps makes participation easy and effective.

Here’s how to organize your SignUps for different types of needs:

__________________________________________________________

Classroom Volunteering & Parent Conferences

For classroom-specific needs, we recommend that the teacher or room parent create SignUps for:
✅ Classroom helpers (e.g., reading volunteers, party helpers, field trip chaperones)
✅ Parent-teacher conferences

Parents can be invited to individual SignUps or teachers can create a custom Class Group Page to keep all classroom SignUps in one place.

For grade-level shared duties (like a 3rd-grade recess supervisor SignUp), one room parent can set up a Group Page or SignUps for all parents in that grade. 

__________________________________________________________

Committees

Many schools encourage parents to join a committee for the school year, such as:

• Lunchroom
• Computer Lab
• Library
• Hospitality
• Fundraising

To make sign-ups easy, create a Committee Picker SignUp Sheet or Volunteer Interest Form before the school year begins. Share the SignUp invitation link in newsletters, flyers, social media or other school communication channels. You can even post a QR Code to the SignUp in the school office or pick-up line where parents are sure to see it.

Once parents select where they want to pitch in, the Committee Chair can invite them to sign up for their specific activities and events.

__________________________________________________________

School-Wide Events & Fundraisers

For seasonal events—like parent conferences, carnival, science fair and field day—you can easily share SignUp invitation links in newsletters, flyers, social media or other school communication channels.

Hosting a large event with 200+ volunteers? Consider creating an Event Group Page for a smoother sign-up process. Learn more about Large Event planning here.

   

__________________________________________________________

SignUp Works for Everything You Organize at School & Beyond!

Use SignUp for:
🏆 Booster clubs & concession stands
🥤 Team snacks & tournaments
🏕   Scout campouts & Sunday School
🥗 Meal circles & charity walk-a-thons

See Also:

Special Campus Plan for K-12 Schools 

Setting up School-Wide SignUp Events (Back to School Events)

Parent-Teacher Conference Concierge Service