Your New Campus Plan: Overview & Common Questions – SignUp.com

Your Campus Plan makes it easy to share the benefits of SignUp's Premium service with your PreK-12 school’s parent leaders, teachers, and staff. You’ll also gain access to school-wide messaging and reporting features to support your success.

Once you understand how SignUp works, setting up your Campus Plan is straightforward. To ensure a smooth setup, review the key roles, terms, and common questions below.

Key Roles:

Plan Administrator (Admin)

The Campus Plan Admin is the person who first upgraded to the Campus Plan (identified by email address, likely you). The Admin has exclusive privileges, including:

Access to reports and messaging across all SignUps in the Plan.
The ability to request Ad-free status or cancel the Plan.
Authority to remove Organizers from the Plan.

Organizers

Organizers include teachers, parent leaders, and staff who manage SignUp activities and events at your school. They must register and upgrade their accounts using the School's License Promo Code to be affiliated with your Campus Plan.

Organizers can belong to more than one Plan.
They can serve as the Primary Organizer of their own SignUps or as an Assistant Organizer on others’ SignUps. (Example: A 2nd-grade teacher may be the Primary Organizer for their Parent Conference schedule and an Assistant Organizer for the grade-wide Recess Volunteer SignUp.)

Participants

Participants are anyone who signs up for activities and events, such as parents, volunteers, and students (age 13 or older).

Participants are not required to register an account or set a password.
Learn how Participants and parents sign up - click here.

How SignUp Works:

SignUp simplifies planning and increases participation in school activities, such as fundraisers, class helpers, parent-teacher conferences, and volunteer opportunities.

The Campus Plan is identified by a unique 8-character School License Code, which grants Organizers access to our full suite of Max-level Premium Features. There are two ways to get school leaders and teachers upgraded with your License Code:
1. Share your License Code and the instructions in this help article: How do I upgrade my account with the Campus Code?
2. Prepare a spreadsheet listing the names and email addresses of teachers and parent leaders. Send it to support@signup.com and request all accounts get upgraded with your School License Code.
Each SignUp has a unique URL and can be set up as a single-day event, a multi-date activity, or an open-ended opportunity with no specific date. See: Getting Started - the Basics of Setting up a SignUp
A Group Page is a customized landing page that hosts multiple SignUps with a single invitation link. The creator owns the Group Page and can grant permission for other Organizers to post SignUps. See: How to set up a Group Page

Example Group Pages and their SignUps:

PTO Volunteer Opportunities – SignUps: Carnival, Fun Run, Cafeteria & Library Volunteers, Teacher Workroom
Athletic Boosters – Varsity & JV Football, Volleyball, and Soccer Concession Stand Volunteers
2nd Grade – Recess Volunteers, Field Trip Chaperones, Parent-Teacher Conferences
Mr. J's Kindergarten – Weekly Readers, Recess Helpers, Class Parties, Parent Conferences
Fall Festival – Setup & Cleanup Teams, Ticket Booth, Concessions, Game Booths
Spring Parent-Teacher Conferences – Teacher schedules from Teacher 1 to Teacher 25

For more tips on using SignUp school-wide, click here.

Common Questions about your new Campus Plan

How do I find my Campus Plan License Code
Should our school have one or multiple Group Pages?
How can I let someone else post SignUps to my Group Page?
Who can edit or view SignUps?
How do I invite Participants to SignUps or Group Pages?
How do I run Campus Plan reports?
How can I send messages to Campus Plan Participants?
What’s the difference between Primary and Assistant Organizers?
Can I transfer my SignUp to another Organizer?
How can I remove an Organizer who has left our School?

1: How do I find my Campus Plan License Code?

Your 8-character License Code was emailed to you when you upgraded, from mail@signup.com with the subject line: Important Instructions: Setting Up Your SignUp Campus Plan.

If you can't find it, contact support@signup.com from your Admin email address, and we’ll retrieve it for you.

2: Should our school have one or multiple Group Pages?

This decision is up to the Admin. Consider:

How do parents decide where to volunteer? If they search by category (e.g., a specific role or grade level), organizing SignUps into Group Pages by category will help them navigate efficiently.
How many total SignUps do you have? A long list can overwhelm participants. Larger schools may benefit from separate Group Pages, such as Performing Arts, Athletic Boosters, Senior Activities, and Parent-Teacher Conferences.

Learn more: How to set up a group page

3: How can I let someone else post SignUps to my Group Page?

When setting up or managing your Group Page, check the box labeled “Allow Others to Add SignUps to my Group Page.” This enables anyone with your School License Code to add SignUps.

Learn More: How can another organizer post a signup to my Group Page?

4: Who can edit or view SignUps?

Organizers and Assistant Organizers can edit and view SignUp details.
No single account automatically has access to all SignUps in the Plan.
The Plan Admin can view reports and send messages across all SignUps.

Learn More:

Can I add another organizer to my activity?

Can I run reports across multiple SignUps or for all my SignUps?

5: How do I invite Participants to SignUps or Group Pages?

We offer multiple invitation options, including:

Personalized email invitations
Shareable links via social media
HTML buttons for your website
Integration with Remind and other tools

Learn More:

How do I invite people to sign up for my SignUp(s)?

How do I invite people to sign up on my Group Page?

6: How do I run Campus Plan reports?

The Campus Plan Admin can run custom reports across all SignUps or Group Pages.

Learn More: Can I run reports across multiple SignUps or for all my SignUps?

7. How can I send messages to Campus Plan Participants?

The Plan Admin can send messages to:

All Participants in the Campus Plan
Participants in SignUps from a specific Group Page

Learn More: Can I send a Message, Announcement or Document to Participants Across Multiple SignUps or Group Pages?

8: What’s the difference between Primary and Assistant Organizers?

Primary Organizers can:

Plan new SignUps
Add Assistant Organizers
Archive, restore, or delete a SignUp
Transfer ownership of a SignUp to another Organizer
Receive participant messages

Both Primary and Assistant Organizers can:

Edit Spots and dates
Lock individual SignUp days
Invite and message Participants
Run reports and export data
Change themes and add waivers
Receive SignUp notifications and weekly status reports

9: Can I transfer my SignUp to another Organizer?

Yes, a Primary Organizer can transfer their SignUp to another Organizer. For example, a school secretary may create Parent-Teacher Conference SignUps and then transfer each teacher’s schedule to them.

Learn More: How do I change the primary organizer?

10: How can I remove an Organizer who has left our School?

Log in on a desktop or laptop.
Click the My Tools tab.
Select your Organization Name at the bottom of the menu.
Adjust the filter to show All Organizers.
Use the Tools menu next to their name to remove them.

Please Also See:

Using SignUp School-wide

How do I configure Large Events (Carnivals, Festivals, Races, etc.)?

Setting up School-Wide SignUp events (Back to School Events)

Campus Plan Flyers to Share with Organizers

Setting up Parent-Teacher Conferences for a Whole School or Grade

Parent Teacher Conferences - Concierge Service Speeds Planning