Welcome to your new Campus Plan! We’re excited to help you save time and help your school stay organized while increasing parent participation. With SignUp’s full-featured Campus Plan, your school leaders can easily coordinate parents, volunteers, and students, while benefiting from Plan-wide messaging and reporting tools.
Let’s get started! Once you're familiar with how SignUp works, setting up your Campus Plan is simple. Review the key roles, terms, and common questions below for a seamless setup.
Key Roles
Plan Administrator (Admin)
- The person who upgraded to the Organization Plan (likely you).
- The only one who can access Plan-wide reports, send Plan-wide messages, remove Organizers, and manage the plan.
Plan Organizers
- Typically teachers, parent leaders and school staff members
- Registered SignUp Organizers who upgrade using your Plan License Code. Learn how Plan Organizers will upgrade their accounts - click here.
- Can manage their own SignUps as a Primary Organizer or be an Assistant Organizer on others'.
Participants
- Anyone signing up for your events—parents, volunteers, faculty, students (age 13 or older), etc.
- No account or password required. Learn how parents sign up - click here
How SignUp Works
SignUp makes it easy to organize school activities like fundraisers, class helpers, parent-teacher conferences, and volunteer events. For tips on using SignUp school-wide, click here.
- Your Campus Plan is linked to a unique 8-character School License Code, affiliating designated Organizers with your Plan and giving them access to our full suite of Premium features.
To upgrade school leaders and teachers:
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- Share your License Code and these upgrade instructions.
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For bulk account upgrades, send a spreadsheet (.xls or .csv) with the names and email addresses of teachers, staff, and parent leaders to support@signup.com.
- Each SignUp has a unique URL and can include tasks, appointments, or items to bring/donate. Learn how to create a SignUp - click here.
- A Group Page hosts multiple SignUps on one page with one URL. Campus Plan members can allow other Organizers to post SignUps to their Group Page. Learn more: What is a Group Page?
Example Group Pages and their SignUps:
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PTO Volunteer Opportunities – Carnival, Fun Run, Cafeteria & Library Volunteers, Teacher Workroom, Hospitality Team
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Athletic Boosters – Varsity & JV Football Concession Stand Volunteers, Volleyball Travel Chaperones, Track Meet Volunteers
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2nd Grade – Recess Volunteers, Field Trip Chaperones, Mystery Readers, Holiday Parties
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Mr. J's Kindergarten – Weekly Readers, Recess Helpers, Class Parties, Parent Conferences
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Fall Festival – Setup & Cleanup Teams, Ticket Booth, Concessions, Game Booths
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Spring Parent-Teacher Conferences – Teacher Schedules (for all K-6 teachers in alphabetical order)
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Common Questions about your new Campus Plan
- Where's my Campus Plan License Code
- Should we have one or multiple Group Pages?
- How can others add SignUps to my Group Page?
- Who can edit SignUps?
- How do I invite Participants?
- How do I run Campus Plan reports?
- How can I send messages?
- What’s the difference between Primary and Assistant Organizers?
- Can I transfer my SignUp to another Organizer?
- How can I remove an Organizer who has left our School?
1: Where's my Campus Plan License Code?
- Your 8-character License Code was emailed to you when you upgraded, from mail@signup.com with the subject line: Important Instructions: Setting Up Your SignUp Campus Plan.
- If you can't find it, contact support@signup.com from your Admin email address, and we’ll retrieve it for you.
2: Should we have one or multiple Group Pages?
This decision is up to the Admin and each SignUp Organizer. Consider:
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How do parents decide where to volunteer? If they search by category (e.g., a specific role or grade level), organizing SignUps into Group Pages by category will help them navigate efficiently.
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How many total SignUps do you have? A long list can overwhelm participants. Larger schools may benefit from separate Group Pages, such as Performing Arts, Athletic Boosters, Senior Activities, and Parent-Teacher Conferences.
Learn more: How to set up a group page
3: How others add SignUps to my Group Page?
When setting up or managing your Group Page, check the box labeled “Allow Others to Add SignUps to my Group Page.” This enables anyone with your School License Code to add SignUps.
Learn More: How can another organizer post a signup to my Group Page?
- Each SignUp’s Primary Organizer and Assistant Organizers can edit it.
- The Plan Admin can access reports and messaging but not edit all SignUps by default.
Learn More:
Can I add another organizer to my activity?
Can I run reports across multiple SignUps or for all my SignUps?
5: How do I invite Participants?
We offer multiple invitation options, including personal invitations, shareable links, social media, website buttons and more.
Learn More:
How do I invite people to sign up for my SignUp(s)?
How do I invite people to sign up on my Group Page?
6: How do I run Campus Plan reports?
The Campus Plan Admin can run custom reports across all SignUps or Group Pages.
Learn More: Can I run reports across multiple SignUps or for all my SignUps?
The Plan Admin can send messages to All Participants in the Campus Plan and to Participants in SignUps from a specific Group Page.
Learn More: Can I send a Message, Announcement or Document to Participants Across Multiple SignUps or Group Pages?
8: What’s the difference between Primary and Assistant Organizers?
- Primary Organizer: Manages the SignUp, assigns Assistants, and can transfer ownership.
- Both Roles: Can edit, invite Participants, send messages, and run reports.
- Learn more details here: What's the difference between Primary and Assistant Organizers?
Yes, a Primary Organizer can transfer their SignUp to another Organizer. For example, a school secretary may create Parent-Teacher Conference SignUps and then transfer each teacher’s schedule to them.
Learn More: How do I change the primary organizer?
10: How can I remove an Organizer who has left our School?
- Review and manage Plan Organizers in your My Tools tab. Learn how here: How can I review or remove Organizers in my Organization Plan?
Please Also See:
How do I configure Large Events (Carnivals, Festivals, Races, etc.)?
Setting up School-Wide SignUp events (Back to School Events)
Campus Plan Flyers to Share with Organizers
Setting up Parent-Teacher Conferences for a Whole School or Grade
Parent Teacher Conferences - Concierge Service Speeds Planning