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Setting up Your Campus Plan

Welcome to your new Campus/Organization Plan – the convenient and easy way to bring the power of SignUp.com's  Premium service to the leaders and teachers in your organization!  The following terms and frequently asked questions will be helpful in getting started…

 

Terminology:

Plan Administrator

  • The person who first upgraded to the Campus/Organization Plan and received your Plan License Code. (identified by email address)
  • The ONLY one who can access reports and messaging across SignUps for the entire plan.
  • The ONLY one who can request Ad-free or Cancel the Plan.

Plan Organizers

  • Registered SignUp.com Organizers who have upgraded their accounts using your Plan License Code. (on their Profile page)
  • May belong to more than one Plan.
  • Can be the Primary Organizer of their own SignUps, or Assistant Organizer on others’ SignUps.

SignUp

  • Any individual activity or volunteer calendar where people can sign up for shifts, jobs or things to bring. 
  • Any Organizer or Administrator can create a Signup. (e.g. The Librarian plans the Book Fair SignUp and the 4th Grade Teacher plans the Science Lab SignUp.)
  • Any Organizer can “Pass the Baton” to send their planned SignUp to a different Organizer (e.g. the School Secretary sets up all the Parent-teacher Conference SignUp calendars, then passes each SignUp to the teacher to distribute to her class parents.)

 Group Page

  • A custom place to post links to multiple SignUps with one invitation link (URL). 
  • ‘Owned’ by the Organizer who creates it – s/he can give other Plan Members permission to post their SignUps on the Group Page.
  • Organizers and Administrators can publish multiple Group Pages and SignUps can be posted to more than one Group Page.

 

Here are some sample Group Page and SignUp combinations:

 

Format: Group Page TitleSample SignUp links posted on the page

    • PTO Volunteer Opportunities – Carnival, Fun Run, Cafeteria Volunteers, Library Volunteers and Teacher Workroom
    • 2ndGrade – Recess Volunteers, Field Trip Chaperons and Parent-Teacher Conferences for each teacher’s classroom
    • Classroom Weekly Readers, Recess Helpers, Parent Conferences, Class Parties and Field Trip Chaperons
    • Athletic BoostersVarsity and Jr. Varsity Football, Volleyball, and Soccer Concession Stand Volunteer Calendars
    • Fall Festival Setup and Clean up Teams, Ticket Booth, Concessions, and for Dunking booth, Cake walk, and other booths
    • Church Service NeedsGreeters, Acolytes, Ushers and Hospitality teams
    • Serve Day OpportunitiesVolunteer Calendars for Meals on Wheels, Park Cleanup, Nursing Home Visits and Food Bank

 

Common Questions:

Should our Group/School have One Group Page or Multiple Group Pages?

This is a personal choice made by the Administrator.  Think about:  

1)  How do your participants decide how to help?  Are they looking for a specific type of SignUp, for one type of service or for one grade/teacher?  If so, posting your SignUps to a Group page by category gets them to their destination faster.

2) How many total SignUps do you have?  A large list of SignUps to sort through can be a bit overwhelming for potential participants.  For example, a High School may have separate Group Pages for Arts/Music, Athletic Clubs, Senior Activities, Other.

Learn More: 

What is a Group Page?

How do I set up a group page?

How can one Plan Organizer or Administrator allow another to post to his or her Group Page?

When setting up or managing your Group Page, check the box that says, “Allow Others to Add SignUps to my Group Page?”.  Anyone with your Plan License Code will be able to view and add SignUps links to your Group Page.

Learn More: How can another organizer post a SignUp to my Group Page?

 

Who has access to change/edit/view each SignUp?

  • The Organizer and Assistant Organizers s/he designates for each SignUp can change, edit and view activity information.
  • No one account automatically has access to view/edit all SignUps in your Plan account. 
  • The Plan Administrator does have access to reporting and messaging across on all SignUps in the Plan.  

 Learn More: 

Can I add another organizer to my activity?

Can I run reports across multiple SignUps or for all my SignUps?

 

How do we invite participants to our SignUps or Group Pages?

We make it easy to invite participants – there are several options including sending personal invitations, emails with multiple links, Shareable invitation links sent via Social Media, HTML buttons embedded on your site, and more.

Learn More: 

How do I invite people to sign up for my activities?

How do I invite people to sign up on my Group Page?

Can I send an Invitation to Multiple SignUps or to participants invited to Group Page SignUps?

 

How do I run reports or send messages to Plan participants?

  • The Plan administrator can send messages to everyone associated with a Plan SignUp or to participants associated with SignUps on a specific Group Page. 

Learn More:  Can I send a Message, Announcement or Document to Participants Across Multiple SignUps or Group Pages?

  • The Plan administrator can run custom reports across all SignUps or Group Pages associated with the Plan.

Learn More: Can I run reports across multiple SignUps or for all my SignUps?

 

What’s the Difference between Primary and Assistant Organizers?

Only the Primary Organizer of a Plan account can...

  • Add other Organizers as Assistant Organizers to the SignUp
  • Archive, restore or delete a SignUp
  • Make another Organizer the Primary Organizer. {Once that change is made, the original Primary Organizer may NOT take back ownership of the SignUp. It must be passed back by the new Primary Organizer.}
  • Receive in-bound messages from participants

BOTH the Primary and Assistant Organizers of a Premium account can...

  • Add, edit and delete Spots and dates within a SignUp
  • Lock days
  • Invite participants
  • Message participants
  • Run rosters, reports and export SignUp data
  • Change themes
  • Add waivers
  • Receive weekly status reports and SignUp notifications from SignUp.com

 

Please Also See:

               Setting up School-Wide SignUp events (Back to School Events)

               Campus Plan Flyers to Share with Organizers 

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